Executive Assistant

Posted on 08-Aug-2018
Application Close Date: 20-Aug-2018
Job Details
Location:
Wellington
Category:
Personal/Executive Assistant
Position Type:
Permanent Full-time
Job Reference:
NZQA/1867SCS
Attachments:

Executive Assistant to DCE Strategic & Corporate Services

We are looking for a proactive, outgoing and organised Executive Assistant for the Deputy Chief Executive (DCE) of our Strategic & Corporate Services (S&CS) Division.

S&CS is responsible for a wide and diverse portfolio of strategic and support services that assist NZQA to achieve its strategic objectives and also has responsibility for the Future State portfolio that will move NZQA into the future.

As an experienced Executive Assistant, you will ensure that the DCE has excellent support, enabling him to focus on the strategic goals and aspirations of NZQA, the S&CS Division and its people, now and into the future.

You will be an excellent organiser and communicator with a proactive, can-do and friendly attitude. You will need very strong interpersonal skills and the flexibility to work in a dynamic environment. You'll thrive on diversity of tasks and will work well under pressure to meet deadlines.

In this role, among the variety of things you will be responsible for are:
•    managing enquiries and requests (face-to-face, email and telephone), prioritising them, and handling some personally
•    organising and maintaining the DCE's busy diary to ensure he is operating efficiently
•    dealing with general correspondence, drafting letters, and Minute taking
•    organising meetings, and ensuring the DCE is well-prepared for them
•    dealing with incoming correspondence, including Ministerial correspondence and Official Information Act requests
•    input into and production of documents, briefing papers, reports and presentations
•    pretty much everything else that comes your way

If you have experience and expertise in managing a busy member of a senior management team, their diaries, and hectic work life, have an understanding of a Strategic & Corporate Services environment and want to work in a busy, challenging and satisfying environment, then this is the opportunity for you!

For more information about this role please refer to the job description, NZQA's Customer Charter and Organisational Values. If you are applying through Seek, please click ‘apply now'.

If you would like to discuss further, please call Rashmi Monteiro on (04) 463 3147.

Applications close at 5.00 pm on Monday 20 August 2018.